Server Application
- User’s management
- Data storage
- Control structure definition
Server Application
* Start: Allows the employee to manage the Employee Application.
* Projects: Links all of the employee’s developed tasks to one or several projects.
* Inactive Time: Employees can add non-computer related or offline tasks and their duration, so that that time is not considered inactive.
* Accounting: All necessary data can be synchronized from the Employee Application to the Manager Application.
START
This tab allows employees to manage iJobo. Employees can control when to record the activity and how to store the data. Apart from being able to have access to their performance data, employees can report inactive time to be included as tasks that were performed without the computer.br/>
Session:
* Logging: This button starts and stops the recording of employee’s activity. Employees can stop and resume the recording as many times as needed.
* Keylogger: By choosing this option, iJobo stores all the keys pressed by users in each of the applications used or websites visited. Captured keystrokes can be altered, changing each pressed key to a different character at random, so as to hide the content of typed texts.
* Start application automatically on Windows logon: It runs iJobo automatically when Windows starts up, but it doesn’t start the recording of the activity until users press the Start Session button.
* Remind me if recording stops: It shows a warning message reminding employees that iJobo is not recording their activity. The appearance of this message is manually set to a specified time interval.
My Daily Activity
* Add Offline Activity: Add a new activity developed during the inactive time so that iJobo does not register it as unjustified time loss.
* Idle Time: It is the time during which activity has not been detected while iJobo has been running.
* Unjustified time: It is the total idle or inactive time during which the employee has not added any offline activity to allow justification of this time.
* My Dashboard: It shows the employee’s current activity and performance in a graphical interface similar to that of the Manager Application.
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PROJECTS
iJobo considers a Project as a task or group of tasks that users perform as their activity. For example, the project called Rolls can imply just to perform operations with a calculus sheet or the use of that sheet together with attending meetings and sending e-mails relevant to the task.
These projects can be established by the team manager and can be loaded to the application automatically, or employees themselves can create them in this application.
iJobo relates all the activities performed by the employee with the specified project. Employees simply have to press the Start/Stop Project button when tasks are being performed for a selected project.
To manage projects, the following commands are available:
* Add Project: This allows the employee to add new projects and their related descriptions. Any existing project can be edited by pressing on this field.
* Delete Project: Remove the selected project from the list.
* Start / Stop Project: This button allows the employee to start and stop recording of all activities performed and to associate them to the selected project.
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INACTIVE TIME
As previously mentioned, the idle/inactive time includes the time during which activity has not been detected while iJobo has been running.
During a work day, there are multiple activities that are not performed with the computer. These are considered Offline Activities, but are part of the work tasks, such as attending meetings or receiving phone calls.
All these activities can be reflected in iJobo by using the available options:
- Add Activity: Creates a new offline activity with the following fields:
• Activity – Descriptive name of the activity. It is possible to select an activity from the list of pre-defined activities or to add them manually.
• Time – Total time that was devoted to the activity. This time period won’t be considered as Unjustified Time.
• Description – Description of the activity.
• Project – Associates the activity to a project listed under Projects.
• Start Time / End Time – Time at which the activity was started and ended.
Any activity can be edited by pressing on this field:
• Delete Activity: Removes a selected activity from the list.
• Unjustified Time is the total idle/inactive time during which the employee has not added any offline activity.
This time period will decrease as the employee includes activities with their corresponding duration.
- iJobo can Inform users about their Idle/Inactive Time:
• Report every xx hours about my idle time: It shows a warning message about the employee’s accumulated Idle/Inactive Time within a time interval specified by the employee.
• Remind me about my inactive time before exit: In case iJobo is running when users want to close Windows, their Idle/Inactive Time will be reported so that they can add the offline activities to justify their time.
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CONNECTION
This tab contains all the information about the connection of the Employee Application to the Manager Application through iJobo System (online system of licenses, users and data management).
• Accounting Credentials – This consists of the account name and password created in the iJobo System by the director, as well as the complete full name that is necessary for the Employee Application to be able to establish a connection with the server. This information will be verified after the installation through the server address, which is the iJobo System location and to which the data will be sent.
• The table shows the list of addressees to which data about their activity is sent. The Employee Application loads this list automatically as soon as it starts running, since the connection is automatic. The table consists of the names of the managers who will receive the employee’s data and their status, so that the employee knows who has access to their data and whether it was correctly received.
• Interval Data Transmission - The Employee Application sends data to the server every 60 minutes by default so that it can be analyzed. However, the employee can modify this interval. If, for any reason, the employee wants to send some data at a particular moment, they can do so by pressing the "Send Data Now” button.
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Manager Application
The Manager Application shows all the work data captured by the Employee Application, and offers the following options:
• Data: It is the configuration panel with all the data necessary to establish connection with the Server Application.
• Employees: Lists the employees assigned to the manager in order to review their work data.
• Calendar: Current or historical data can be retrieved.
• Analysis: It contains a series of intuitive graphics with the analyzed information with regard to each employee. It displays the data associated to each employee by simply selecting the employee in accordance with the date chosen on the Calendar.
ANALYSES
It is composed of graphical information analyzed by iJobo about the activity developed by the selected employee or group of employees:
• Total Active Time - It shows the time period during which the computer was used while iJobo was running and is divided it into time slots.
• Workload - It shows the intensity level with which the employee has worked while iJobo was running, by recording the number and speed of keystrokes, as well as the mouse activity.
• Top Activities - It presents the most widely used applications and websites while iJobo was running.
• Projects’ Time - It reports the time invested by the user for each project while iJobo was running.
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TOTAL ACTIVE TIME
It is a bar graph that shows the time period during which the employee used the computer for each time slot during the period iJobo was running. Hovering over each of the bars on the graph displays the hour and the total number of actions performed during that hour. By clicking of a bar for a specific hour, iJobo reports detailed information on specific applications used, websites visited and keystrokes entered (if activated) during that hour.
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WORKLOAD
It bar graph that shows the intensity level with which the employee has worked while iJobo was running, by recording the number and speed of keystrokes as well as the mouse-click activity.
Hovering over a point on the graph displays the hour and the total number of actions performed during that hour. By clicking on any point of the graph, iJobo shows the list of all the applications and websites with which the employee has been interacting during that period.
Also, by selecting an element of that list, the text entered (if the employee has that option activated), number of mouse clicks, the usage time, the name of the file, and the description of the website are shown.
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TOP ACTIVITIES
It presents a pie chart of the applications used by the employee while iJobo was running. Hovering over each portion of the pie chart will display the name of the application and the total amount of time spent using that application.
By selecting one of portions, iJobo reports the amount of time spent using the application, as well as provide additional information related to the file or website visited, the text data (if the user has that option activated), the number of mouse clicks.
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PROJECTS
It is a bar graph that reports the time invested by the user for each project while iJobo has been running. By double-clicking on a project, iJobo shows the invested time spent on the project and the list of all the applications and websites that were visited by the employee when developing that project.
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DATA
It is the configuration panel in which the following parameters are established:
• Manager Credentials: The user name and password created for the manager on iJobo-System are necessary in order to establish connection with the server through the Manager Application. This information will be verified after the installation through the server address, which is the iJobo System location and where the employees’ data is stored.
• Storage: It is the server URL or path where the reports are imported and stored.
• Import Employees Data: iJobo imports the data automatically every hour. However, employees have the option to import as needed.
• Diagnostic Messages: The server will report the successful data importation, as well as whether there is no available data, or whether an error has occurred during the importing process.
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The server application is the web interface that will enable you to manage users, managers, projects, teams, and people in charge in a simple and intuitive way.
If you are already registered, you just have to add your username and password to begin managing the stored data in the server application. Otherwise, you can download iJobo and create an account following the link called “Register new User”.
Once you have been identified in the iJobo server application, you will find a quick access menu to the sections which make it up.
- MY PACKAGES: This section enables you to manage and acquire your licenses easily. It presents general data about your iJobo account (number of subscribed employees and its current status).
- PAYMENTS: In this section, you will be able to review all the transactions you have performed, as well as review detailed information about each payment.
- TEAMS: This section is devoted to the management and creation of work teams. You can easily and intuitively modify and define your working teams, as well as include all their relevant data (Name, Description, People in charge, Employees and Projects). All your teams are appropriately tabulated and thanks to its powerful search system the management task is quite simple.
- MANAGERS: In this section, you can review detailed information about your managers. You can easily add and delete managers, as well as enable the option to enforce keylogging for your employees. The filter system will help you find the necessary information quickly. Whether your company has 20 or 10,000 employees, iJobo is designed to work in any organizational structure and with any number of users.
- EMPLOYEES:: In this section, you can review detailed information about your employees. You can easily add and delete employees, as well as define the team(s) for which each employee should be associated. The filter system will help you find the necessary information quickly. Whether your company has 20 or 10,000 employees, iJobo is designed to work in any organizational structure and with any number of users.
- PROJECTS: This section will enable you to manage all your projects quickly, as well as add new projects, and delete those that have been completed or that are no longer necessary.
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